Headers and Footers
Every Word document contains headers and footers, areas in which you can put a document or chapter title, author name, page number, graphics, watermarks, and any other essentials that you want to repeat over several (or all) pages in the document. The header and footer of this page contain a department name, the document title, and page numbers. If you don’t put anything in them those headers and footers still exist, but are left blank and take up no space on the page.
Usually, what you put in the header or footer appears on every page of the document. However, you can create customized headers and footers that are different for the first page, have different text for different chapters in a book, and contain different numbering styles for different sections of your document (i, ii, iii, or 1, 2, 3).
To get into the headers and footers of a document, click the View menu and select Header and Footer. The body of your document turns gray, and dashed boxes labeled “Header” and “Footer” appear at the top and bottom of each page, along with a Header and Footer toolbar.
Anything you put in the Header or Footer boxes – text, graphics, page numbers, etc. –by default appear on every page. You can format these items the same way you format items in the body of your document.
The Header and Footer toolbar has many options that are described below:
* Page Number: Inserts page numbers that automatically update when you add or delete pages.
* Insert Number of Pages: Prints the total number of pages in the active document by inserting a NUMPAGES field at the insertion point. To print page numbers in the style “Page 3 of 12,” type the word “Page”, click where you want to insert the current page number, type the word “of”, and then click where you want to insert the total number of pages.
* Format Page Number: Formats the page numbers in the current section.
* Date (Header and Footer toolbar): Inserts a date field that automatically updates so that the current date is displayed when you open or print the file.
* Time (Header and Footer toolbar): Inserts a time field that automatically updates so that the current time is displayed when you open or print the file.
* Page Setup (File menu): Sets margins, paper source, paper size, page orientation, and other layout optionsfor the active file.
* Show/Hide Document Text: Displays or hides the document text while you work in the header or footer area.
* Switch Between Header and Footer: Moves the insertion point between the areas in which you create or change headers and footers.
To get out of the Header/Footer and return to the normal view, click Close on the toolbar, or double-click the body of the document.
Different First Page Header/Footer
In many documents, the first page is the title page. Therefore, it’s often redundant (and repetitious, too) to have the header and footer information appear on a title page.
1. To choose a different header/footer for the first page, click the View menu and select Header and Footer.
2. On the Header and Footer toolbar, click the Page Setup button. The Page Setup dialog box appears.
3. Click the Layout tab, and then check Different first page. Click OK.
4. The header and footer on the first page are labeled “First Page Header” and “First Page Footer.” Add any content you like to the header and footer for the first page, and then scroll down to another page to add content to the header and footer for the rest of the pages.
